Data room confidential mode allows the administrator of a virtual data room to restrict the use of the VDR by a particular user based on IP address or the type of device. It is a useful tool for M&A transactions as well as other sensitive business ventures.
A good provider will allow granular rights settings for users and two-factor authentication. They should also provide a remote shred feature that erases downloaded files after administrators block access. They will also be able handle the most well-known file formats, including PDFs and Excel XLSXs. The top providers can place a watermark on files that users download, which deters people from sharing copies the files online. They can set an expiration date for the files downloaded to prevent downloads that are not authorized.
Other useful tools include redaction. It allows the administrator to erase (black out) portions of text or certain areas of a document from the view of authorized users. This is crucial because it safeguards all personally identifiable information and important business information from hackers. Most reliable VDR providers can remove PDF, doc, TXT, docx, ppt, pptx images, jpgs and gifs along with Q&A attachments.
Some providers allow users to print out documents that will automatically include a “watermark” and even download the original version. A good service avg reviews pros and cons will provide users with the ability to ask questions and answer which helps them talk about documents in the data room and store answers in a searchable database. This is a great tool for M&A transactions or any due diligence project.